Supply & Delivery of Foodstuffs

Published: 22nd May, 2025 Deadline: 23rd June, 2025
Description
Buyer:
Info:
The council require the supply and delivery of foodstuffs to support the school meals services which has achieved and maintained the Food for Life Gold Standard for over 19 years. The contract will be split into 5 Lots.;
Industry:
Info Sheet

Contract notice

Section I: Contracting authority

I.1) Name and addresses

East Ayrshire Council

Corporate Procurement Team, London Road HQ

Kilmarnock

KA3 7BU

UK

Contact person: Heather Murray

Telephone: +44 1563576000

E-mail: heather.murray@east-ayrshire.gov.uk

NUTS: UKM93

Internet address(es)

Main address: http://www.east-ayrshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

I.1) Name and addresses

East Ayrshire Leisure Trust

Dick Institute, Elmbank Avenue

Kilmarnock

KA1 3BU

UK

E-mail: heather.murray@east-ayrshire.gov.uk

NUTS: UKM93

Internet address(es)

Main address: https://eastayrshireleisure.com/

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply & Delivery of Foodstuffs

Reference number: PS/25/45

II.1.2) Main CPV code

15890000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The council require the supply and delivery of foodstuffs to support the school meals services which has achieved and maintained the Food for Life Gold Standard for over 19 years. The contract will be split into 5 Lots.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1 - Fresh Meat/Cooked Meat and Poultry

II.2.2) Additional CPV code(s)

15112100

15119000

II.2.3) Place of performance

NUTS code:

UKM93


Main site or place of performance:

East Ayrshire

II.2.4) Description of the procurement

Supply and delivery of fresh meat/cooked meat and poultry.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 one-year extension options

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lot 2 - Fresh Fruit and Vegetables

II.2.2) Additional CPV code(s)

03220000

II.2.3) Place of performance

NUTS code:

UKM93


Main site or place of performance:

East Ayrshire

II.2.4) Description of the procurement

Supply and delivery of fresh fruit and vegetables.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 one-year extension options

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Lot 3 - Fresh Organic Cow's Milk

II.2.2) Additional CPV code(s)

03333000

II.2.3) Place of performance

NUTS code:

UKM93


Main site or place of performance:

East Ayrshire

II.2.4) Description of the procurement

Supply and delivery of fresh organic cow's milk.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 one-year extension options.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Lot 4 - Fresh Hens Eggs

II.2.2) Additional CPV code(s)

03142500

II.2.3) Place of performance

NUTS code:

UKM93


Main site or place of performance:

East Ayrshire

II.2.4) Description of the procurement

Supply and delivery of fresh hen's eggs.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 one-year extension options

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Lot 5 - Dry, Bottled, Tinned and Frozen Food

II.2.2) Additional CPV code(s)

15893000

15229000

15896000

II.2.3) Place of performance

NUTS code:

UKM93


Main site or place of performance:

East Ayrshire

II.2.4) Description of the procurement

Supply and delivery of dry, bottled, tinned and frozen food.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 one-year extension options

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Refer to ITT documents

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/06/2025

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 23/06/2025

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

3, 4 or 5 years depending on extension options

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Expressions of interest must be made accessing the PCS-T system by 20 June 2025 with completed tenders uploaded by 23 June 2025.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29304. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Not suitable

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Refer to ITT document

(SC Ref:798932)

VI.4) Procedures for review

VI.4.1) Review body

Kilmarnock Sheriff Court

Sheriff Court House

Kilmarnock

KA1 1ED

UK

Telephone: +44 1563550024

VI.5) Date of dispatch of this notice

22/05/2025